payment collections

Daycare Monthly Payment Collection Software

Automate Fees. Eliminate Cash. Secure Your Revenue.

Running a daycare is about caring for children — not chasing monthly payments. Our Daycare Month Payment Collection Software is designed to help crèches, ECD centres, and aftercare facilities collect fees automatically through secure recurring debit orders.

Parents no longer need to make manual payments every month. Your daycare gets paid on time — every time.

🚀 How It Works

Our system allows your daycare to:

• Set up recurring monthly payments from parents

• Automatically debit fees on a chosen date

• Track all payments in real-time

• Send automated reminders before debit dates

• Reduce cash handling and payment disputes

Parents simply authorize once — and payments run automatically every month.

💳 No More Manual Payments

With traditional systems:

• Parents forget to pay

• EFT references are incorrect

• Cash goes missing

• Admin staff spend hours reconciling accounts

With our recurring collection system:

• Payments are automated

• References are pre-linked to each child

• Reports are generated instantly

• Admin workload is drastically reduced

👨‍👩‍👧 Benefits for Parents

Parents enjoy convenience and peace of mind:

• No standing in bank queues

• No monthly EFT stress

• No late payment penalties

• Secure payment processing

• SMS/email confirmation after successful debit

They sign up once — and their child’s daycare fees are handled automatically.

🏫 Benefits for Daycare Owners

Our system helps daycare operators:

✔ Improve Cash Flow

Predictable, consistent monthly income.

✔ Reduce Admin Work

No more manual tracking of deposits.

✔ Minimize Arrears

Automated reminders and structured collections reduce missed payments.

✔ Professional Image

Offer parents a modern, secure payment solution.

✔ Real-Time Dashboard

View paid, unpaid, and pending accounts instantly.

🔒 Secure & Compliant

We partner with trusted payment gateways to ensure:

• Bank-level encryption

• Secure debit order processing

• POPIA-compliant data handling

• Transparent reporting

Your daycare and parents’ financial data remain protected at all times.

📊 Powerful Features

• Recurring debit order setup

• Flexible billing dates

• Multiple children under one parent profile

• Automated SMS & email reminders

• Arrears tracking

• Downloadable financial reports

• Parent payment portal access

• Mobile-friendly dashboard

💡 Optional Add-Ons

You can also expand your daycare system with:

• Parent communication portal

• Online registration forms

• Event payment collection

• School transport payment integration

• Aftercare & extra-mural billing

🎯 Who Is This For?

• Daycare centres

• Crèches

• Early Childhood Development (ECD) centres

• Aftercare facilities

• Private nursery schools

📈 Increase Revenue. Reduce Stress.

Stop losing income due to missed payments.
Stop spending hours reconciling EFTs.
Stop handling risky cash payments.

Let our Daycare Monthly Payment Collection Software automate your revenue so you can focus on what truly matters — caring for children.

📞 Get Started Today

If you run a daycare and want predictable monthly income with less admin, contact us today for a demo.

Automate your daycare payments. Simplify your business. Grow with confidence.